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VISeBILITY™ Enterprise Portfolio Management enables business executives and programme managers in Financial Services organisations to manage a top down view of their business through dashboard and scorecards.
VISeBILITY™ is a web-based Portfolio Management Office portal which provides enterprise wide collaboration, embedded governance and process automation, document management, personalised dashboards, automated alerts, facilities to capture and track end-to-end information (e.g. costs, progress) on projects and programmes that is meaningful to the business and stakeholders. VISeBILITY™ helps businesses plan and manage their programmes top-down with interactive dynamic reporting and strong governance based on business rules not just static data aggregation.
As financial services organisations undertake transformation programmes to remove redundancies, risks and increase efficiencies their ability to relate projects to the business and stakeholders in a meaningful way is one the greatest challenges - a deficiency of solutions built using project management tools. Each milestone, project and programme is a collaborative community with automated tracking and aggregation in any dimension and flexible reporting, adaptive to suit any organisation.
VISeBILITY™ - Enterprise Portfolio Management solution:
- Organises transformation programmes from different perspectives of geography, business lines and disciplines
- Facilitates and aligns virtual teams with web-based project collaboration, eliminating information friction
- Provides through-life project support from project selection, prioritisation, pipeline and approval workflow, through to execution and benefit tracking
- Aligns methodologies and tools with rating systems, scorecards, benchmarking, tasking, programme management, issue management and collaboration
- Tracks benefit realisation of programmes, facilitates qualitative data capture, analysis with proactive reporting to all stakeholders.
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Every organisation has a bedrock of corporate data. Each region or business unit has typically developed its own unique processes and systems for managing programmes. VISeBILITY™ is able to incorporate these in order to provide a consolidated single version of the truth view of the business, based on data weighted for importance and then aggregated from multiple processes. With VISeBILITY™, obtaining such a holistic view of the business doesn't mean having to replace existing systems or processes. |
VISeBILITY™ Enterprise Portfolio Management core capabilities:
- Transform programme management and reporting methodologies into automated business processes
- Track progress and provide early warning of Risks and failing performance
- Organise portfolios from different business perspectives structured and ad-hoc
- Align virtual teams with rich web-based project collaboration
- Track cost and benefit realisation of programmes, facilitate qualitative data capture and analysis with proactive reporting to all stakeholders.
Personal Dashboards
Enhance situation awareness, visibility and reach with:
- Personalised real-time views for each stakeholder's view of programmes, projects and connections relevant to their role
- Information and status indicators Alert indicators and email based alerts.
Programme & Portfolio Management
- Create project and programme workspaces with connections to the business and stakeholders
- Portfolio Roadmaps, programme and Project summary reports and charts
- Manage projects from programme perspectives, across lifecycles, drill-down to connected projects - drive programme management actions through the business
- Flexible segmentation of projects into programmes - project selection, grouping, filtering
- Integrate programme information into scorecards and dashboards.
Project Management Process
- Connect projects and programmes with strategy and business units
- Project workflow templates configure workflow standards for phases, milestones, tasks and team management
- Milestone and Phase management Gantt charts and colour coded status, Milestone rollups, critical milestones, milestone condition alerts, dependency, project status rollups to programmes and business units
- Dynamic project prioritisation
- Manage projects monitor progress, tasks, accountability, teams, process, collaboration, issues, drill down to milestones and reporting
- Flexible slice & dice and drill down analysis
- Integrate MS Project and Open Source components
- Integrate project progress and information into scorecards.
Scorecards
- Programme and Project Scorecards and templates to customise new Scorecards
- Online Scorecard reports with drill down
- Hardcopy PDF reports and exports to Microsoft Excel
- Traffic Light (RAG) rating assessment system calculated and/or qualitative assessment by programme directors
- Incorporation of key information (eg Critical Risks/Issues).
Business Rule Configurator
- Configure business rules for assessing and aggregating programme performance and alerts based on milestone status, risks, issues and actions
- Traffic light reporting controls and configurable status indicators.
Milestone Dependency Management
- Visibility of project interdependencies
- Aggregated views and dependency reports by portfolio
- Graphical view of critical dependencies
- Dependency status indicators - immediate identification of slipping milestones
- Auto-generated actions automatically delivered to 'need-to-know' community.
Risk and Issue Management
- Raise, classify and report on risks, issues, assumptions and dependencies
- Manage and resolve issues in context as they occur and change
- Translates your Risk and Issue methodology
Financial Performance Management
- Configure standard metrics (costs and benefits) and KPIs Budgets, Actual, Forecasts, variances calculations
- Capture and consolidation of metric data Upload and/or or direct manual data
- Ad-hoc data aggregations based on selected projects
- Metrics Management - Charting, measure collaboration, monitor progress, real-time updates, collaboration, issues, reporting, drill downs
- Integrate with data marts for near real-time data collection and processing
- Full audit trail held.
Resource Management
- Ability to record, track and report on resource allocation by Project.
- Aggregation of above metrics to consolidated levels (e.g. Portfolio)
- Tracking of both actual and forecast with real-time variance analysis
- Retention of resource rates allows reporting by time or value
- Handling of different resource types (e.g. Contractor or Permanent)
- Capability to track skills .attributes. against resource, to permit matching
Empowered Collaboration
- Anyone in the organisation, can use, easily understand, review and communicate information through project and programme workspaces
- Integrate comments, threads, actions, documents into workspaces
- Accountability and role based management
- Flexible security management
- Quick access to personalised view of all relevant actions, issues, collaboration and documents across the system
- Document repository and Search with full text search on stored and cached content
- Build and share lessons learned
- Audit trail on system changes and interactions.
Portfolio Investment Management
- Automated calculations: Return on Investment; Internal Rate of return; Break even dates; Net Present Values; Pivot Points; Payback periods
- Aggregated calculations across different views.
Pipeline Management
- Pipeline management - Pre-configured Pipeline Approval Workflow templates, Pipeline transition management
- Processes for idea capture and project qualification.
Approval and automated Workflow
- Definition of the 'assessment criteria' for each portfolio
- Definition of business rules related to the Project Portfolio Management process
- The process of assessment, submission and approval is completely configurable and is based upon a highly flexible role and privilege model.
Integrated Surveys
- Integrate knowledge captured form surveys
- Configure surveys, data capture and processing rules
- Reporting and Analysis time series charting, comparisons, summaries
- Email driven workflow
- Integrate results with scorecards.
Product Suite integration
Integrate VISeBILITY™ with VEReDATA™ for Governance and Compliance Management from Empowered Systems.
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